If you are interested in joining our team, please email your CV and cover letter to

HR Administrator

Job Title

HR Administrator
Thrapston, Northamptonshire
Reports to

Group Financial Controller

Job Purpose

To assist the Group Financial Controller with all HR administration relating to payroll, sickness absence, disciplinary issues, employee relations, recruitment, pay, benefits and some training.

Key Responsibilities

To provide first point of contact for Manager and Supervisors seeking advice and support on matters relating to employment and to provide timely and accurate operational HR support to the business

To ensure all the administration relating to the weekly payroll is accurately processed which includes processing starters and leavers on the payroll system, calculating statutory sick pay, amending PAYE tax codes and sending the completed payroll files to the Payroll Bureau or to the bank. 

Calculate variable payroll data from the relevant clocking in system in accordance with current procedures relating to overtime payments.

To maintain all necessary payroll records, either computerised or manual, e.g. names and addresses, salary details, wage rates, bonus rates, etc., and any other amendments to payroll and employee data including the calculation of sickness entitlements

To complete necessary documentation arising from payroll information requests, including from external agencies, e.g. DWP, Inland Revenue, building societies, etc.

Liaise with employees and management on payroll related queries.

Carry out all year-end payroll duties

Liaise with Managers regarding recruitment needs, producing job adverts, liaising with recruitment agencies or placing adverts on job web sites, selecting candidates for interview and offering to successful applicants, whilst ensuring all relevant paperwork and administration is completed.

Prepare and issue contracts of employment and new starter information and carry out inductions for all new starters to the business.

Ensure that all absence is managed in accordance with the Absence Management procedures, including that employees submit medical certificates and other related documents ensuring return to work interviews are carried out and medical certificates and other documentation are submitted on time.

Maintain and record absence and sickness records, including unauthorised absence and the reasons for any non-attendance and circulate absence spreadsheet using the Absence Management Procedure on monthly basis.

Providing advice and support to Managers on absence issues including monitoring attendance and recommending disciplinary action as necessary.

Ensure all Employee holiday requests are recorded and monitored.

Update and maintain job descriptions for every position within the Company.

Ensure Maternity /paternity procedures are adhered to upon notification

As required, conduct exit interviews

Update and maintain the organisation charts of each department and the Maxilin Group

Update and maintain the Group Employee Handbook.

As required prepare salary information and issue annual salary letters

Undertake administration of HR System and filing.

Ensure that employment law and company policies are adhered to at all times

Provide a confidential point of contact for employee queries, complaints and information requests.

As required, provide cover for switchboard / reception, particularly at lunchtime and absence cover.